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TOWN OF MIDDLE INLET
Town Board Meeting - May 10, 2012
The Middle Inlet Town Board Meeting of May 10, 2012, was called to
Order by Chairperson Wade at 7:30 P.M.
Roll Call indicated that Supervisors Magerowski and Van Camp and
Clerk/Treasurer Stanek were present.
The Pledge of Allegiance to the Flag was recited.
Motion to Approve the Agenda was made by Van Camp and seconded by
Magerowski. Motion carried. (3 to 0)
Minutes of the Meeting of 04-11-2012, and the Special Town Board
Meeting of 04-30-12 were Approved as presented on a Motion by
Magerowski and seconded by Van Camp. Motion carried. (3 to 0)
The CASH SUMMARY REPORT and the LEDGER RECONCILIATION REPORT for the
period ending April 30, 2012, were presented as follows: MONEY MARKET
ACCOUNT: $354,963.89; GENERAL CHECKING: $500.00; CEMETERY SAVINGS:
$8,602.09; FIRE DEPT. SAVINGS: $15,726.82; the TOWN CD remains at
$10,000.00, and the CEMETERY CD remains at $27,000.00. Total Assets
for the period are $416,792.80. Motion to Approve the financial
reports made by Van Camp and seconded by Magerowski. Motion carried.
(3 to 0)
May, 2012, vouchers representing total disbursements of $36,614.30
were presented. Motion to Approve made by Magerowski and seconded by
Van Camp. Motion carried.
(3 to 0)
Four (4) BUILDING PERMITS -#1541 thru #1544 – were presented. Motion
to Approve made by Magerowski and seconded by Van Camp. Motion
carried. (3 to 0)
The Board proceeded to open the sealed bids for the specified road
projects and indicated the following:
Northeast Asphalt
Camp 5 Road – North ……………………………. $62,758.00
Pleasant Road ……………………………………... $32,250.00
Scott Construction
Camp 5 Road – North …………………………….. $63,880.00
Pleasant Road ……………………………………... $32,110.00
Motion to award the Camp 5 Road – North project to Northeast Asphalt
for $62,758.00 was made by Van Camp and seconded by Magerowski.
Motion carried. (3 to 0)
Motion to award the Pleasant Road project to Scott Construction for
$32,110.00 was made by Magerowski and seconded by Van Camp. Motion
carried. (3 to 0)
Both contracts were executed.
The Board reviewed the proposal for “Preventive Maintenance” relative
to the recently purchased Cannon 1730if copier. Based on the
anticipated usage they felt the cost was not justified. Motion to
decline this agreement was made by Van Camp and seconded by
Magerowski. Motion carried. (3 to 0)
The Town has received notice from Marinette County that they can no
longer offer snow removal services. Therefore, the Board decided to
solicit bids for snow plowing and winter road maintenance for the
2012/2013 season. Motion by Magerowski and seconded by Van Camp.
Motion carried. (3 to 0) Specifications will be developed and made
available thru Chairperson Wade. (Sealed Bids requested by June 14,
2012.)
Wade presented the following 2012 Road Projects for consideration and
solicitation of bids.:
Sweetheart City Road
Moonshine Hill Road (Reconstruction as a joint project with the Town
of Stephenson,
Subject to “T.R.I.D.”
Specifications.)
Motion to solicit bids for these projects made by Van Camp and
seconded by Magerowski. Motion carried. (3 to 0) Specifications
will be developed and made available thru Chairperson Wade. (Sealed
Bids requested by June 14, 2012.)
Wade reviewed concerns regarding the metal roof on the Town Hall.
Motion to solicit bids for re-sealing the metal roof was made by
Magerowski and seconded by Van Camp. Motion carried. (3 to 0)
(Sealed Bids requested by June 14, 2012.)
The Board reviewed the prospect of soliciting bids for Public Grounds
Maintenance. Wade presented an option to establish a “cap” for
service contracts. He proposed to solicit bids only for those
services that exceeded an annual cost above $5,000.00. Motion to
establish this “cap” for solicitation of bids was made by Magerowski
and seconded by Van Camp. Motion carried. (3 to 0) (Sealed Bids
requested by June 14, 2012.)
The Board reviewed the feasibility of soliciting bids for annual
Refuse Collection and Disposal. Motion to solicit bids for this
service was made by Van Camp and seconded by Magerowski. Motion
carried. (3 to 0) Specifications will be developed and made
available thru Supervisor Magerowski. (Sealed Bids requested by June
14, 2012.)
COMMUNICATIONS:
Notice received from the Dept. of Natural Resources regarding the
reimbursement request for payment of the Fire Dept. “FFP” Grant was
long overdue. The request and necessary documentation must be in by
May 15, 2012, or the Dept. will not be eligible to apply for FFP grant
funds in the next grant cycle. ( Notice forwarded to the Fire Dept.
for action.)
Correspondence received from the Village of Wausaukee regarding their
request to enter the joint municipal court system with the Town of
Stephenson and the Town of Middle Inlet. The Town of Stephenson has
approved this request by action on April 14, 2012. Similar action on
the part of the Town of Middle Inlet will be tabled until the Town
Board Meeting of June 14, 2012.
The Lake Noquebay Sportsman’s Club has donated $100.00 to the Fire
Department. A letter of “THANKS” was submitted on behalf of the
Town.
In addition, a $50.00 donation from Carol Bausch, and a $100.00
donation from William and Norma Rector, both in memory of Anthony
Bausch, were received for the Fire Dept.
Respectively, letters of “Thanks” were submitted on behalf of the
Town.
American Transmission Co. has forwarded another notice packet
regarding the preliminary plans for new power lines potentially within
the Town of Middle Inlet. The nearest information “open house”
regarding this project is schedule on Wednesday, May 16, 2012, from
1:00 P.M. to 7:00 P.M., at Shaffer Park-Resort, Crivitz, Wisconsin.
REPORTS:
Roads:
Wade presented a brief report of road maintenance, projects and
signage.
Planning Commission:
Commission Chairperson RONALD WENZEL advised the Board of the
Commission’s recommendation regarding a “Variance Request” presented
to the Commission at a PUBLIC HEARING on 05-03-12. Their
recommendation was to DENY.
The property owner Robert Graun addressed the Board as to the
specifics of his request and the limitation of his property lot size
and configuration. He indicated that he could reduce the proposed
garage size from 26’ x 40’ to 26’ x 30’. Thereby, the set back from
the center of the Town road (CENTRAL AVENUE) would be approximately
41’ to 45’.
A previous variance request for an almost identical situation was
granted to a property owner located on the same road.
As an option, the Board requested that Mr. Graun obtain estimates for
moving of his septic system. If this was financially feasible, the
proposed building may fit on the limited lot.
The Board decided to table final action to a future Town Board
Meeting.
Fire Department:
Chief Coddington received authority to scrap out the old tanker unit.
Town Hall: No Report
Cemetery:
Van Camp reported that the areas of stump grinding have been leveled
with top soil and seeded.
A dumpster will be provided by Great American Disposal to facilitate
clean-up in the cemetery.
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Chairperson Wade addressed the following “Advisory” topics discussed
at the Annual Town Meeting – APRIL 17, 2012:
“Establish a policy for the Town Chairperson and another designated
resident/elector to observe the random selection for ballot placement
of candidates for local elections.”
Motion to establish this policy made by Van Camp and seconded by
Magerowski. Motion carried. (3 to 0)
It was noted that said policy does not take precedence over statutory
requirements as to the time frame when such selection process has to
be completed.
“Request for solicitation of bids for annual audit service.”
The Board decided that this service has been satisfactory and would be
included under the “cap” previously established.
“Request that all BUILDING PERMIT fees be directed to the Fire
Department.”
The disbursement of these fees is establish by Town Ordinance (Chapter
219.8), and no authority of electors to establish or amend ordinances
is provided by statues.
“Request that Minutes of previous Meetings be incorporated as part of
the Agenda of Town Board Meetings.”
Current policy indicates that the Minutes are available on the Town
website and copies are given to the Board members within days
following any meeting. They have ample time to review these prior to
the next Board meeting. The Town Board has the sole responsibility
for “approving” or “amending” the minutes. Limited copies of the
Minutes are available to the public prior to the meetings.
Members of the public that can not access the website, and wish to
have a copy of the Minutes of the latest meeting, should contact the
Town Office (715 854-3106).
Minutes will be available within 7 days following the meeting !!
“Request to develop and enter “information” on the “Frequently Asked
Questions” section of the Town website.”
This is being addressed and developed.
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The Board authorized the Clerk to secure cost estimates for a
recording systems to be used at all public meetings.
A request was presented that an increase in compensation be considered
for the Election Inspector. A brief survey was presented indicating
compensation provided by other municipalities in the adjacent areas.
A clarification will be developed between “wages” and “compensation”,
and will be presented to the Board for review at a future Town Board
Meeting.
Wade presented a brief summary on the progress regarding compliance
action for improvement of property conditions.
There being no further business before the Board, Wade requested a
Motion to Adjourn. Motion made by Van Camp and seconded by
Magerowski. Motion carried (3 to 0) and Meeting was Adjourned at
9:20 P.M.
These Minutes were transcribed from notes and a taping of the Town
Board Meeting of May 10, 2012, and recorded herein on May 14, 2012.
Respectfully submitted,
CHARLES D. STANEK
Clerk/Treasurer